DV DIGITAL VIBRANTGEAR OS · OWNER-OPERATOR
Connected to cloud
DV

WELCOME TO DV

Let’s set up your rental business.

DV will walk you through one step at a time. Your progress saves automatically, and you can finish later.

SAFE TRAINING SPACE

Practice Rental

Practice only · Nothing here changes your real projects or inventory.

FAKE PROJECTSunset Coffee CommercialNorth Star Production · Aug 24–25

YOUR COMPANY WORKSPACE

DV Home

Everything you need, in one place.

NEXT ACTIONS

Reminders

APPS

Your workspace

DV ASSISTANT · SAFE PROPOSALS

Ask DV

Find records, understand blockers, or prepare an editable Quote proposal.
Your company only. Protected AI answers are read-only and receive only permitted DV projections. Ask DV cannot save, approve, send, charge, change custody, or reserve gear.

Voice only fills the question box and never creates a Quote or changes a rental. After you press Ask DV, you review every proposed field before the normal save workflow.

Ask about a record, what needs attention, or request an editable Quote proposal.

RENTAL WORKSPACE

Projects

Choose what you want to work on.

PRIVATE COMPANY DIRECTORY

Contacts

People and companies you work with.

New contact

Private to this company workspace
DV

Connected business history

Contact directory

Enter someone once, then reuse them throughout DV

EQUIPMENT WORKSPACE

Inventory

Choose what you want to manage.

PRIVATE COMPANY INVENTORY

Export inventory

Choose the file you need. Only your company’s equipment is included.

COMPANY OPERATIONS

Operations

Choose the operational area you need.

YOUR DV ACCOUNT

Account & Team

Company identity, people, and support.

ACCOUNT & TEAM

Connected Accounts

Connect familiar services without sharing your provider password with DV.
Checking Gmail…
Checking QuickBooks…
Checking Stripe…

DV PLATFORM

Admin Console

Platform oversight without exposing customer records.
Checking access…

DV administrators

Platform roles are separate from customer company roles and subscription plans.

Privacy boundary

What platform access does—and does not—allow

Available: catalog review, platform totals, assigned administrator tools, security and audit foundations.

Not available: customer contacts, projects, serial numbers, prices, private documents, damage evidence, maintenance notes, or unrestricted company browsing.

Future support access must be company-approved, time-limited, and permanently audited.

Beta operations safeguards

Company approval, capacity targets, and external-service containment

Support: access requires the company owner, expires within one hour, starts read-only, and requires permanent audit history.

External services: company-scoped switches may pause Gmail, QuickBooks, payments, or transcription without disabling rentals.

Cloud Library: shared catalog candidates exclude ownership, quantity, rates, serials, customer data, and private files. Duplicate merges require a rollback snapshot.

HELP & DIAGNOSTICS

Support tools

Open these only when DV needs attention.

BOOKING SCHEDULE

Calendar

Equipment conflict

Exact quantities that need attention

Projects using this gear

CHECKOUT & RETURN

Scan equipment

Choose a rental project

Scanning stays connected to the correct production, checkout, and return history.

SECURE ASSET SCAN

Check in or out

Choose the rental before recording movement.

RENTAL CONTROL

Projects

All projects

Private company workspace

REUSABLE EQUIPMENT SETUPS

Rental Templates

Reuse gear, quantities, and pricing while entering a fresh customer and schedule.

Saved templates

Open Past Projects and press Make template to add another.

NEW RENTAL TEMPLATE

Name this template

DV will preserve the equipment, quantities, day rates, and pricing choices. Customer and dates stay empty.

RENTAL TEMPLATE

Template

Review the saved setup before creating a fresh rental.

ASSET HISTORY

Damage / loss reports

New damage / loss report

Connect the incident to one exact physical asset
Private photos & documentsSave the report first, then attach photos or PDFs.

Report history

Permanent records by physical asset

ASSET SERVICE HISTORY

Maintenance & Repair

New service record

Connect service work to one exact physical asset
Private photos & documentsSave the service record first, then attach photos or PDFs.

Permanent asset history

Completed service and resolved damage/loss records stay here

SHARED EQUIPMENT CATALOG

Cloud Library

CATALOG

Browse equipment

ADD TO INVENTORY

Add to my inventory

Enter the information for the equipment your company owns.

DV CATALOG ADMIN

Equipment awaiting review

Only safe product descriptions appear here. Company names, quantities, rates, serial numbers, rentals, and asset history are never included.

CREW BILLING

Worker invoices

New worker invoice

Labor billing, separate from equipment rental
Invoice logoJPEG, PNG, or the first page of a PDF. If empty, the company name appears instead.

Invoices

Draft, sent, overdue and paid

SMTWTFS

PRIVATE COMPANY FILES

Document Library

Projects and asset history

Only people with company access can open these files

COMPANY ACCESS

Team

Invite someone

Code expires in 7 days

Temporary access includes only the selected Projects and expires automatically.

Projects this person may access

Your rental houses

Join another company or switch between companies you can access
Loading workspaces…

People with access

Change access from one dropdown
Loading team…

DOCUMENT IDENTITY

Company settings

Subscription

14-day free trial

Document terms

These appear on quotes and invoices. Banking, Zelle and ACH information are not added automatically.

Reusable company forms

Upload once and use in future rental communications
Blank forms only. Never upload a completed Credit Card Authorization form or any document containing card numbers.

Data Protection

Owner-controlled backup and recovery
Not checked

Download a private copy of this company workspace. It includes business records, activity history, and private-file references. Protected file contents and waiting device changes remain separate and are identified before restore.

Restoring is restricted to company owners and requires a verified backup from this same workspace.

Reset test equipment

DV Platform Owner only
Permanent action

Start inventory testing again from empty. This removes all equipment, barcodes, test scan history, damage, maintenance, and equipment selections from existing projects. Accounts, company settings, contacts, and projects remain.

Beta Readiness

Run the check before inviting testers

DV checks the rental lifecycle, customer safety, company privacy, offline protection and cloud foundations. A failed check opens the area that needs attention whenever DV can correct it inside the app.

RENTAL HOUSE

Operations

Advanced foundation

Locations

Inventory and activity by facility

Departments

Current inventory organization

Operational controls

Rental House-only foundation
Multi-location inventoryFoundation active
Advanced team permissionsPlanned
Maintenance schedulingPlanned
Purchasing and transfersPlanned

OWNED GEAR

Inventory

Review imported inventory

Choose a file to begin

Add owned equipment

Equipment Brand Manufacturer SKU DV asset barcodes / serials Department Subcategory Owned Available Tracking Daily rate Replacement value Changes

PHYSICAL ASSETS

Asset labels

Use the buttons on one asset to print or download only that exact barcode.

Asset lookup

Enter an asset code to view its record.

GUIDED RENTAL SETUP

Create a new rental

STEP 1 OF 5

Who is this rental for?

Start with the production identity. You can change everything later.

Choose one person for each responsibility, or leave it as the main contact.

Project color

This color identifies the project everywhere on the calendar.

STEP 2 OF 5

When is the rental?

Choose production dates, then confirm the recommended pickup and return plan.

PRODUCTION DATES

SunMonTueWedThuFriSat

Tap the production start date, then tap the production end date.

Pickup and return

Recommended defaults—change them when production needs something different.
STEP 3 OF 5

What gear do they need?

Choose a department, then a subcategory. DV keeps your quantities while you move between sections.

Add equipment

Owned inventory first
Choose a department

Fulfillment plan

Manager approval
STEP 4 OF 5

Add other project costs

Optional. Add outside equipment, expendables, transportation, fuel, or another custom charge.

STEP 5 OF 5

Review discount and tax

Confirm the complete project cost, then make the final customer-pricing decision.

INTERNAL ONLY

Subrent desk

Shortages will appear here

Track the rental house, contact, quoted cost, confirmation time and customer markup. Customers never see the source or internal cost.

MY DV CLOUD

Sync Activity

Checkout and return history across your devices.

PROJECT WORKSPACE